Terms of Service | PAYHROLL

1. Acceptance of Terms

By accessing or using PAYHROLL's services, you agree to be bound by these Terms of Service. If you do not agree to these terms, you may not use our services.

2. Description of Services

PAYHROLL provides online payroll calculation and record-keeping software. The Services include gross pay calculation, federal income tax, Social Security and Medicare withholding calculations, state income tax withholding calculations for supported states, pay stub generation, payroll reporting, time-off tracking, and an employee self-service portal.

The Services do not include tax filing, tax payment, or funds transfer. PAYHROLL does not file any federal, state or local return on your behalf, does not remit any tax payment on your behalf, does not act as a payroll agent or reporting agent for you, and does not move money to your employees. PAYHROLL is not a bank, a money transmitter, or a tax preparer, and nothing in the Services constitutes tax, legal or accounting advice.

3. Account Registration

To use our services, you must create an account and provide accurate, complete information. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.

4. Acceptable Use & Fraud Prohibition

PAYHROLL is designed exclusively for employers, authorized payroll agents, and self-employed individuals creating legitimate payroll records. By using this service, you represent and warrant that:

You are an employer, authorized payroll representative, or self-employed individual
All information you enter is truthful, accurate, and based on actual employment or self-employment
You will not create pay stubs or payroll documents containing false, fabricated, or misleading information
You will not use generated documents to misrepresent income, employment status, or any other facts
You understand that creating fraudulent payroll documents is a federal crime under 18 U.S.C. § 1343 (wire fraud) and 18 U.S.C. § 1028 (fraud with identification documents), punishable by fines and imprisonment

We reserve the right to immediately terminate access for any user who violates these terms and to cooperate fully with law enforcement agencies investigating suspected fraud.

5. Your Responsibilities

As a user of PAYHROLL, you agree to:

Provide accurate employee and company information
Pay your employees the net amounts calculated, and remit all payroll taxes yourself
File all required federal, state and local payroll tax returns yourself
Review and approve payroll before processing
Comply with all applicable employment and tax laws
Maintain accurate records of hours worked and wages paid
Notify us promptly of any errors or discrepancies

6. Fees and Payment

You agree to pay all fees associated with your subscription plan. Fees are billed monthly in advance. We may change our fees upon 30 days' notice. All fees are non-refundable except as expressly stated in these terms.

7. Tax Calculations

PAYHROLL calculates payroll tax withholding using published federal rates and, for supported states, published state rates. These calculations are provided for your use in meeting your own filing and payment obligations.

You are solely responsible for filing all payroll tax returns and remitting all payroll tax payments, including federal Forms 941 and 940, W-2 and W-3 filings, 1099 filings, and any state or local returns. PAYHROLL does not perform these on your behalf and does not monitor whether you have performed them.

State withholding rates are not published for every state; where a state is not supported, an estimated rate is applied and clearly is an estimate. You should verify all figures against current IRS and state guidance before relying on them. We are not responsible for penalties or interest arising from your filings, your payments, inaccurate information you provide, or reliance on an estimated rate.

8. Limitation of Liability

To the maximum extent permitted by law, PAYHROLL shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues. Our total liability shall not exceed the fees paid by you in the twelve months preceding the claim.

9. Indemnification

You agree to indemnify and hold harmless PAYHROLL from any claims, damages, or expenses arising from your use of our services, your violation of these terms, or your violation of any law or rights of a third party.

10. Termination

Either party may terminate this agreement at any time. Upon termination, you remain responsible for any pending payroll or tax obligations. We will provide access to your data for a reasonable period after termination.

11. Intellectual Property

All content, features, and functionality of PAYHROLL are owned by us and are protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, or distribute our content without permission.

12. Privacy

Your use of PAYHROLL is also governed by our Privacy Policy, which is incorporated into these terms by reference.

13. Modifications

We may modify these terms at any time. Material changes will be communicated via email or through the service. Continued use after changes constitutes acceptance of the modified terms.

14. Governing Law

These terms shall be governed by the laws of the State of Delaware, without regard to conflict of law principles. Any disputes shall be resolved in the courts of Delaware.

15. Law Enforcement Cooperation

PAYHROLL will cooperate fully with law enforcement agencies, regulatory bodies, and courts of competent jurisdiction in connection with any investigation of suspected fraud, identity theft, or other illegal activity. We may disclose user information, account data, transaction records, and generated documents when required by law, subpoena, or court order, or when we have a good-faith belief that disclosure is necessary to prevent fraud or other illegal activity.

16. Contact

For questions about these Terms of Service, please contact us at:

Email:
Address: PAYHROLL, Inc.