Privacy Policy
Last updated: January 30, 2026
Introduction
PAYHROLL ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our payroll services and website.
Information We Collect
We collect information that you provide directly to us, including:
- Account information (name, email, password)
- Company information (business name, address, EIN)
- Employee information (names, addresses, contact details)
- Payroll data (wages, hours, deductions, tax withholdings)
- Subscription billing details, handled by our payment processor
- Communications with our support team
How We Use Your Information
We use the information we collect to:
- Calculate your payroll and the tax withholding for each run
- Generate pay stubs and payroll reports for your records
- Operate your employee self-service portal and time-off tracking
- Provide customer support
- Send service-related communications
- Improve our services and develop new features
- Comply with legal obligations
Information Sharing
We do not sell your personal information. We may share your information with:
- Our payment processor, to bill your subscription
- Service providers who assist in operating our platform
- Professional advisors (lawyers, accountants) as needed
- Law enforcement when required by law
Data Security
We implement industry-standard security measures to protect your data, including: TLS encryption on every connection and strict access controls. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain your information for as long as your account is active and as required by law. Payroll records are typically retained for 7 years to comply with IRS requirements. You may request deletion of your account, subject to legal retention requirements.
Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information (subject to legal requirements)
- Opt out of marketing communications
- Export your data in a portable format
Cookies
We use cookies and similar technologies to improve your experience, analyze usage, and deliver personalized content. You can control cookies through your browser settings.
Children's Privacy
Our services are not intended for children under 18. We do not knowingly collect information from children under 18.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.
Contact Us
If you have questions about this Privacy Policy, please contact us at:
Email:
Address: PAYHROLL, Inc.